The Nassau County Clerk's Offices are at 240 Old Country Road in Mineola, NY. Take the Long Island Expressway to Exit 37-Willis Avenue. Go south about three miles to end of Willis Avenue. Make a right onto Old Country Road. The Courts and the Board of Elections are located either across or just down the street. Or, take the Northern State Parkway to Meadowbrook Parkway to Old Country Road - West. Make a left to the county office buildings. Ample parking is up the street if you make a left just before the building.
The county clerk's office is located mainly on the first floor, but some offices are on different floors. On July 1st of 1992, the Nassau County Clerks office went on-line with a computer database system that indexes almost all of the records maintained by the clerk. The exceptions are any business and corporate records. Public access terminals are available in rooms 102, 106, 108, and 111. A tutorial on this new system is in this chapter. The next few paragraphs explain how to check different types of information before the new computer went on-line.
To search litigation in Nassau County you must check in two different places. All Supreme Court litigation up to June 30, 1992, is in card index in room 106 just to the right as you enter the door. The index is straight alphabetical with a separate index for individual and for corporate. After June 30, 1992, all Supreme Court actions are filed in the computer. The request counter for Supreme Court case files is also in room 106, to the left of the entrance.
Judgments up to June 30, 1992, are on the old computer located in the corner of room 107/108. This computer is indexed back about twenty years. An explanation of the computer system is in this chapter. Once you have located a judgment on the computer, note the docket date - this is very important. Go to the judgment book that includes the docket date you noted. These books are in month order and are located under the counter next to the judgment computers. These books will have all the information pertaining to this judgment.
Federal Tax Liens are on computer and these terminals are located next to the judgment computers. There is a tutorial on this computer system in this chapter. All the information about the lien is contained in the computer. If you need a copy of the lien, check with the clerk.
The Uniform Commercial Code filing statements [ UCC's ] are located in room 105. You can search a name by yourself, the cards are alphabetical, but are separated into individual and co-op/business categories. UCC's are also on the computer but it is very easy to check the alphabetical card files in room 105. When searching an individual name, remember coop listings are filed separately in the same machine as the business listings. You must check in both places.
The business and corporate records are located in room 307 on the third floor. The business names are in one file and the corporate records are in another. You can search them yourself if you fill out a requisition form to view the records.
Land records can be searched two ways in Nassau County. The Grantor - Grantee, Mortgagor - Mortgagee indices are located in room 103 on the first floor. However, the most current books are in room 107 on the counter, just opposite the door. The indices are kept alphabetical by last name by year or specified time period. If you find a listing, there will be numbers for the block and lot. Write these down and go to the Cross Reference Index on the wall next to the indices. The Cross Reference Index translates your block and lot numbers into liber and page numbers. Once you have this information, go downstairs to the real property record room in the basement. If the record is prior to 1967 or is from 1987 to the present a copy of the document will be in the liber books in the room. If the record is from 1967 through 1986, go the the microfiche request desk and they will give you the proper microfiche. Remember to use the Cross Reference Index to get the correct liber and page.
The second way to check land records is by using the computers. Since April 8, 1992, all land record information is contained on computer. The terminals are located in room 102/111. In this room are also section, block and lot cards. These cards are a history of each parcel of property and contain information from July 1, 1946 to April 8, 1992. You may request the section, block and lot cards from the clerks working in the area of the card file machines. To check property records back before 1946, refer to the books under the counter for information. These books are arranged by section.
If you have an address but you need a block and lot, refer to the address conversion computer under the clock in room 102/111. The computer has instructions next to it. In order to use the computer, you need to know the 5 "town" taxing district. These district towns with codes are: Hempstead (1), North Hempstead (2), Oyster Bay (3), Glen Cove (4), and Long Beach (5).
The Nassau County Surrogate's Court is located at 262 Old Country Road. On the third floor is the Surrogate's Court Clerk. In the hallway are the index computers. The computers access the estate records back to 1800's. Directions for the use of the computers are on the wall. The computer is very easy to use. Once you have found the file you need, write down the file number, fill out a request form and give it to the clerk at the request counter. There is a copier and a microfiche reader for your use.
The Nassau County Board of Elections is located in the New Administration Building, 400 Old Country Road. This building is in the same complex as the other buildings. You must fill out a Freedom of Information Act request form before you search the alphabetical books on the tables.
Copyright © Reyn Inc. And Fred D. Knapp